Watch short walkthroughs of each Eventwise feature — from live budget tracking to multi-event reporting — and see exactly how it works.
Eventwise gives you three numbers that matter: your Fixed (start-of-year plan), your Budget (where you expect to land), and your Actual (everything invoiced, sold, and committed). Every department, every subcategory — visible at a glance.
Dig into the full structure of your event budget. Revenue streams, cost departments, subcategories, and individual budget entries all sit in a single view. Permissions mean each team only sees what they need to see — marketing sees marketing, artists see artists.
"Your marketing manager will only be able to see this department — files, purchase orders, comments, and the full audit trail."
Scenarios let you map out alternative versions of your budget months in advance — without touching your live numbers. Change ticket prices, adjust allocations, add a headliner, or model a slow sales period. Compare any scenario directly against your actual spend.
Eventwise has a full approvals system for budget entries, purchase orders, and payment runs. Set up approval matrices by user, amount threshold, event, department, and subcategory. Your team handles approvals — your accounts team doesn't need to get involved.
"It completely negates the need for an accounts team to come in and do your purchase orders for you."
Purchase orders are built directly into your budget. Your operations team creates them against the relevant budget line, requests approval, and sends them out — all without touching the accounts team. Every PO is visible across the whole organisation, searchable by department, supplier, or status.
Ticket pricing and allocation goes into your budget once — Eventwise then does the work. APIs pull sales automatically from all major ticketing platforms every three hours. Three live targets update daily so your marketing team always knows what they're working toward.
The revenue dashboard shows total revenue created, total held with ticketers, and total outstanding — at event level. Your team creates and sends sales invoices directly from Eventwise, with custom payment terms. As soon as Xero reconciles payment, it flows back automatically.
Eventwise has a deep reporting suite built for real events finance. Within each event you get live budget vs actuals. Across all your events you get historical P&L comparisons, accruals reports, group tag analysis, and customised reports built in around two weeks on request.
If you run 10, 100, or 400+ events a year — Eventwise is where it all comes together. The multi-event dashboard lets you slice, group, and compare events by venue, city, date, genre, region, and project manager. Spot which events are driving the best margin and use that to plan next year.
Because everything is purchase ordered before you get on site — and because Eventwise tracks what's budgeted-not-committed and what's committed-not-invoiced — you always know where you'll end up. Closing the books is fast because the numbers are already there.
"We can get to 95% of the final P&L within four or five days post-show — because we always know where we are."
Book a 1-hour demo and we'll walk through the platform using your own event as the example.